Privacy Policy – A.A. Accountancy
At A.A. Accountancy, we value your privacy and are committed to protecting your personal data. This privacy policy explains what data we collect, why we collect it, how we use it, and your rights regarding your personal data.
Personal data we process
A.A. Accountancy processes your personal data because you use our services and/or because you provide it to us yourself (e.g. through our online appointment form). Below is an overview of the personal data we may process:
Full name
Phone number
Email address
Company name
Job title
Chamber of Commerce registration number
Financial information required for our services (e.g. annual accounts, tax returns)
Special and/or sensitive personal data
We do not process any special categories of personal data (such as health, religious beliefs, or biometric data), unless legally required or explicitly provided by you with consent.
Our services are not intended for individuals under the age of 16. We do not knowingly collect data from minors unless explicit consent has been given by a parent or legal guardian. If you believe that we have collected data from a minor without proper consent, please contact us at info@aa-accountancy.nl, and we will delete the data immediately.
Purpose of data processing
A.A. Accountancy processes your personal data for the following purposes:
To deliver accountancy, bookkeeping, payroll and tax services
To maintain communication (by phone or email)
To schedule appointments via our website
To send service-related or administrative messages
To comply with legal obligations such as tax retention requirements
We process personal data based on one or more of the following legal grounds:
Performance of a contract
Legal obligations (e.g., tax law)
Legitimate interest (e.g., client communication)
Consent (e.g., website appointment form)
Data retention period
We do not store your personal data longer than necessary for the purposes for which it was collected, taking into account statutory retention periods (e.g. 7 years for tax-related data).
Sharing with third parties
We only share your data with third parties if necessary to carry out our services or to comply with legal obligations. We use secure third-party software such as SnelStart and Loon Salarissoftware, and we have signed data processing agreements with these parties to ensure your data is handled with care. We never sell your data to third parties.
Data security
We take appropriate technical and organizational measures to secure your data against loss or unlawful processing. This includes encrypted storage in a secure cloud environment. Only authorized personnel have access to your data.
If you believe that your data has not been handled correctly, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens)
Cookies and website use
Our website only uses technical, functional, and analytical cookies that do not infringe on your privacy. These cookies ensure the website functions properly and enhance user experience. You can configure your browser to reject or remove cookies.
Accessing, modifying, or deleting your data
You have the right to access, correct, or delete your personal data. You also have the right to withdraw your consent or object to our processing of your data. Additionally, you have the right to data portability. You can send your request to info@aa-accountancy.nl. We will respond within 30 days.
Changes to this privacy policy
We reserve the right to update this privacy policy at any time. The latest version will always be available on our website. In case of significant changes, we will notify you accordingly.
This version was last updated on 16-04-2025